TERMS OF PARTICIPATION

2025

TERMS OF PARTICIPATION

1. Copyright and Intellectual Property
• The festival participant declares and confirms that:

is the legal owner of all copyright and property rights to the submitted material;
has received the appropriate written permissions from all third parties whose materials were used in the work (including music, images, scripts, acting, archival fragments, etc.);
does not violate the rights of third parties, including copyright, property, personal and related rights;
bears full legal responsibility in case of claims from third parties.

The festival is not responsible for any copyright infringement committed by the participant and is exempted from any legal consequences associated with the violation of intellectual property rights by the participant.

2. License to use materials
• By submitting an application, the participant grants the Cinema Royale: Paris Edition festival a non-exclusive, royalty-free, perpetual license to use the following materials:

fragments of the film (up to 30 seconds or a trailer);
official stills;
poster and information about the film (logline, synopsis, description, director's biography);
name and photo of the author.

• These materials can be used for the purposes of promoting the festival:

on official platforms (website, social networks);
in press releases and interviews;
in posters, catalogues, screening programs;
in presentations for partners and the media.

• Any commercial use beyond the promotion of the festival requires separate approval from the copyright holder.

3. Refusal of participation
The festival reserves the right to refuse participation or disqualify the work at any stage if:
• the work violates French or international laws;
• contains openly discriminatory, hateful, pornographic or unethical content;
• the participant has submitted false information or violated the rules of submission;
• the film does not meet technical requirements (quality, subtitles, etc.).

4. Claims and disputes
• All legal disputes and issues arising from participation in the festival are governed by French law.
• Any formal claims must be sent in writing to:
support@cinemaroyale.space

Refund policy for participants of the Cinema Royale: Paris Edition festival
1. General provisions
1.1. This Refund Policy (hereinafter referred to as the "Policy") regulates the conditions under which a participant of the Cinema Royale: Paris Edition festival (hereinafter referred to as the "Festival") has the right to request a refund of the funds paid.
1.2. Payment of the registration fee/ entrance ticket/other payments (hereinafter referred to as the "Payment") confirms the participant's full agreement with the terms of this Policy.
2. Reasons for the refund
2.1. A refund is only possible for the following reasons:
2.1.1. Cancellation or postponement of the Festival on the initiative of the organizers;
2.1.2. Participant's refusal to participate for a valid, documented reason (for example, illness, force majeure);
2.1.3. Erroneous transfer of funds (upon confirmation of a technical error).
3. The procedure for submitting a request
3.1. A refund request must be sent in writing to the Organizer's email address: info@cinemaroyale.space
3.2. The request must contain:
- full name and surname of the applicant;
- registration or ticket number (if applicable);
- details for a refund;
- the basis for the return, accompanied by supporting documents.
4. Terms of return
4.1. A refund request must be submitted no later than 30 (thirty) calendar days before the start date of the Festival.
4.2. In case of cancellation of the Festival at the initiative of the organizers, the refund will be made within 14 (fourteen) business days from the date of publication of the official notification.
4.3. For other reasons, the refund is carried out within 30 (thirty) business days from the date of the positive decision.
5. Size and method of return
5.1. The refund is carried out in the amount of:
- 100% - in case of cancellation of the event or erroneous payment;
- up to 80% - in case of refusal for a valid reason (minus the organizational fee).
5.2. The refund is carried out in the same way as the payment was made, or in another way agreed by the parties.
6. Exceptions
6.1. Funds are non-refundable:
- if you refuse to participate less than 30 days before the start of the Festival without a valid reason;
- in case of violation by the participant of the terms of participation or the rules of the Festival;
- when submitting a request with an incomplete set of documents.
7. Contact Information
All requests and requests for refunds are sent to:
Cinema Royale Festival Committee
Email: support@cinemaroyale.space

1. General Provisions
This Privacy Policy describes how Cinema Royale: Paris Edition (hereinafter referred to as the “Festival”, “we”, “us”, “our”) collects, uses, stores and protects the personal data of participants, site visitors and all persons interacting with the platform.
We comply with the General Data Protection Regulation (GDPR) and applicable French and EU laws.

2. What data do we collect
We may collect the following types of personal data:
When submitting an application:
• First and last name
• Email address
• Country of residence
• Profession / Role in the project
• Biography, portfolio, photos
• Title, description and technical details of the project
• Links to videos, trailers, websites
• Payment information (via secure payment gateways)
When using the website:
• IP address
• Browser and operating system type
• Pages visited on the website
• Cookies (files saved to improve the user experience)

3. Purposes of data collection
We collect personal data exclusively for the following purposes:
• Processing applications for participation in the festival
• Communication with participants and finalists
• Formation of the festival program and catalogs
• Sending notifications, updates and organizational information
• Promoting the festival in the public space (if consented)
• Compliance with legal obligations (e.g. financial reporting)

4. Data storage and protection
• All data is stored on secure servers located within the EU.
• Only authorized persons of the festival have access to personal information.
• We use technical and organizational security measures, including encryption, two-factor authentication and access control.
Data retention period:
Personal data will be stored for no longer than is necessary for the purposes for which it was collected, but no more than 2 years after the end of the festival season, unless otherwise specified in writing.

5. Disclosure of data to third parties
We do not sell or transfer personal data to third parties, except in the following situations:
• Transfer within the organizing team and the festival selection committee
• Use for publication in official festival materials (catalogue, posters, website), only with consent
• When working with payment systems or mail services (as part of application processing)
• In case of a requirement by French or EU law

6. Your rights
According to the GDPR, you have the following rights:
• Right of access - find out what data we store
• Right of rectification - change or supplement inaccurate data
• Right of erasure - request the deletion of all your data
• Right to restrict processing - temporarily block the use of data
• Right to portability - receive a copy of your data in machine-readable format
• Right to object - refuse the use of data for marketing purposes
You can exercise any of these rights by writing to us at to:
support@cinemaroyale.space

7. Use of cookies
We use cookies to:
• Analyze traffic and user behavior
• Improve the site interface
• Remember your preferences (language, theme, etc.)
You can manage cookies in your browser settings. By continuing to use the site, you agree to our cookie policy.

8. Policy updates
We may periodically update this Policy. Any changes will be posted on this page with the current date. We recommend checking for updates before submitting an application.
Last updated: May 17, 2024

Contacts
For all questions regarding privacy and data protection:
Data Protection Officer (DPO)
support@cinemaroyale.space
Cinéma Royale SARL
33 Avenue du Maine, 75015 Paris, France

CONTACT US

Do not hesitate to write to us. We really enjoy communicating with our members.

Support for any questions:
support@cinemaroyale.space

General information:
info@cinemaroyale.space

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Cinema Royale: Paris Edition
Adresse légale :
Cinéma Royale SARL
33 Avenue du Maine
75015 Paris, France
Email : info@cinemaroyale.space

© 2025 Cinema Royale: Paris Edition

Cinema Royale: Paris Edition

2019-2025

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